Guides
Data Ownership & Portability - Supervised Hours Tracker Docs Docs
Why the associate owns their record, what that guarantees, and what it rules out.
The associate owns the record. This is the product’s central promise, not a feature toggle.
What this guarantees
- A personal account. Associate accounts are tied to a personal email the associate controls. A practice can invite an associate, but never provisions an account on their behalf using a work address.
- Grants, not ownership. Employer and supervisor access are scoped, time-bounded grants against the associate’s ledger — never a transfer of the underlying data.
- Termination changes nothing. No employer action can suspend, delete, or lock an associate’s record. There is no “delete associate” operation available to a practice administrator — only “end engagement,” which leaves the associate’s own access untouched.
- Continuous, free export. Full data export in an open format, plus regenerated official BBS forms, is available at any time with no payment gate. If a practice stops paying for its seats, the associate’s record does not become hostage to that.
- A free personal tier, permanent. An associate’s record and export access remain available indefinitely after any practice relationship ends.
Why supervisors keep read access after an engagement ends
A supervisor who signed a weekly log did so under penalty of perjury and may be audited by the Board. When an engagement ends, the supervisor retains read-only access to the specific weeks they signed — nothing about the associate’s work elsewhere.
What a lost or held-hostage record would look like — and why it can’t
If a vendor fails, or an account is disputed, the worst outcome is an associate unable to reconstruct years of documented supervised experience. The tracker mitigates this with:
- Personal-email accounts that don’t depend on any single employer relationship.
- Periodic, self-contained archives pushed to the associate — a portable bundle of signed logs and forms readable without any vendor software.
- A published wind-down commitment: if the company ever fails, every user receives a bulk export before anything is shut down.
The honest limit
The associate’s own signed artifacts are the associate’s real backup. The product supports that — it never positions itself as the only copy of your record.