Getting Started - Supervised Hours Tracker Docs Docs

1. Create a personal account

Associates sign up with a personal email address, never a work email provisioned by an employer. This is deliberate: your hours are your evidence of your own labor, and an account rooted in a work email is an account your employer can seize if the relationship ends. See Data Ownership for the full policy.

2. Set up your first engagement

An engagement is the pairing of you, a worksite, and a supervisor over a date range. Most associates start with one engagement; many have several running at once (for example, a paid clinic position and an unpaid practicum). For each engagement you’ll record:

• The worksite and whether it’s an exempt setting (government, school, or nonprofit/charitable) or nonexempt (private practice, professional corporation) — this drives several supervision rules.
• Your supervisor, invited by email. They get their own account and queue that spans every practice they supervise at.
• The supervision agreement (for relationships starting on or after January 1, 2022) or Responsibility Statement (earlier relationships), which must be signed within 60 days of supervision commencing.

3. Log a week

Each week, at each engagement, log:

• Direct clinical counseling hours, split by category.
• Non-clinical hours (paperwork, testing, client-centered advocacy, etc.).
• Supervision sessions received — individual, triadic, or group — with duration and modality.

The tracker checks your entries against the supervision rules as you go and flags anything that looks off — before your supervisor is asked to sign anything.

4. Request attestation

When a week is complete, your supervisor reviews it and signs. Once signed, that week is locked: any later correction becomes a visible amendment, never a silent edit. See Weekly Logging & Attestation.

5. Track your progress

Your dashboard shows total hours against every binding constraint — not just the 3,000-hour total, but the 1,750-hour direct clinical floor, the 500-hour couples/families/children floor, the 1,250-hour non-clinical ceiling, and the 104-week / 52-week minimums — and names whichever one is currently the slowest to fill, since that’s usually not the one people expect.

Practice administrators

If you’re a clinical director or admin at a practice, you’re invited by an associate or supervisor, or you set up the practice first and invite your team. You’ll see compliance status — unsigned weeks, expiring registrations, supervisee counts — across everyone engaged with your practice, without visibility into hour-level detail unless an associate explicitly grants it.