Weekly Logging & Attestation - Supervised Hours Tracker Docs Docs

The weekly cycle

1. Log. Throughout the week, the associate records hours by category and any supervision received, scoped to one engagement.
2. Validate. As entries are saved, the rules engine checks them — for example, whether the week includes at least one supervision unit at that setting. Problems at this stage are warnings, not blocks: the associate may simply not have logged supervision yet.
3. Complete. The associate marks the week ready for review.
4. Attest. The supervisor opens the week, sees hours by category, supervision received, and any unresolved warnings, and signs. At this point the same rule that was a warning during logging can become a hard stop — the supervisor is about to sign a document under penalty of perjury about a week that, on its face, doesn’t comply.
5. Lock. A signed week is immutable. Its content — every entry, session, and the rules context it was evaluated against — is hashed and chained to the previous attestation, so any later tampering is detectable.

Why signing is deliberately not one click

A supervisor signs the weekly log, and eventually the Experience Verification form, under penalty of perjury. Making that fast is the wrong goal. Every signature screen shows the specific hours, the supervision that occurred, and anything unresolved — and batch-signing across multiple weeks is only available when every included week is clean and unchanged.

Corrections after signing: amendment, not mutation

You can’t edit an attested week. What you can do is submit an amendment: a new record that references the original, states what changed and why, and requires a fresh signature. The original stays on record, marked superseded. This mirrors what the Board’s own Experience Verification form already expects — a supervisor initials any change on that form by hand.

If a supervisor won’t sign

California law is specific here: a supervisor who hasn’t given at least a week’s written notice of intent to stop signing must sign for hours obtained in good faith where supervision actually occurred. If a supervisor still refuses, the tracker can assemble an evidence pack — the unsigned weeks, the supervision agreement, every logged session, and the relevant citation — to support a complaint to the Board. The product doesn’t give legal advice; it gives you the record.

If a supervisor becomes unavailable

If a supervisor leaves the practice, the engagement closes with an end date and the tracker prompts for the Experience Verification form immediately — the Board’s own guidance is to get that form at the end of supervision, not later. If a supervisor is deceased or incapacitated, 16 CCR §1815.8 allows proof of hours from other sources: previously signed documentation, employer verification, and the written oversight agreement. The tracker assembles exactly that package.